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Cohort Course: setup checklist

LaunchMyServer · launchmyserver.com · Updated 2026-11-12

Before each cohort

  • Create the Cohort N role
  • Clone the previous cohort category and swap the role in permissions
  • Create Scheduled Events for every live session

Week 1

  • Assign cohort roles from the enrollment list
  • Create pod private threads and add members
  • Pin homework instructions

During

  • Weekly announcement every Monday
  • Mark homework posts with Feedback given
  • Record sessions (with consent) and post links

When a cohort ends

  • Give Alumni, remove Cohort N
  • Move channels to ARCHIVE, deny Send Messages
  • Post an alumni welcome in #alumni-chat

Roles to create (top to bottom)

  1. Admin: Owner
  2. Facilitator: Instructors, TAs
  3. Cohort 1, Cohort 2, ...: Current cohort access (one role per cohort)
  4. Alumni: Finished a cohort
  5. Timezone: Americas / EMEA / APAC: Pod matching and event times

Channels to create

START HERE

  • ☐ welcome (text): Everyone can read; only Staff can post
  • ☐ rules (text): Everyone can read; only Staff can post
  • ☐ announcements (announcement): Everyone can read; only Staff can post
  • ☐ introductions (text): Members can read and post

COHORT 1 (rename per cohort)

  • ☐ c1-announcements (text): Cohort 1 role: read; Staff posts
  • ☐ c1-chat (text): Cohort 1 role only
  • ☐ c1-homework (forum): Cohort 1 role only
  • ☐ c1-pods (text): Cohort 1 role only; pods in private threads
  • ☐ c1-live (stage): Cohort 1 role only

ALUMNI

  • ☐ alumni-chat (text): Alumni role only
  • ☐ jobs-and-opportunities (forum): Alumni role only

SHARED

  • ☐ general (text): Members can read and post
  • ☐ resources (text): Everyone can read; only Staff can post
  • ☐ co-working (voice): Members can read and post

ARCHIVE

  • ☐ (archived cohort channels) (text): Alumni read-only

STAFF

  • ☐ staff (text): Hidden from everyone except Staff
  • ☐ mod-log (text): Hidden from everyone except Staff

Back to the Cohort Course blueprint

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